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KsAWWA
Board of Trustees Meeting Chair
Tom Schrempp called the meeting to order at 10:05 a.m. Roll Call Present Absent Chair Tom Schrempp Past Chair Lanny Uden Director Don Gray Director Elect Jerry Blain Chair Elect Marc Pedrotti 2nd Yr Trustee David Odell 2nd Yr Trustee Dan Clair 2nd Yr Trustee Mike Orth 1st Yr Trustee Steve Randtke 1st Yr Trustee David Bries 1st Yr Trustee Jim Brummer Sec-Treas Terryl Pajor Section Manager Hank Corcoran Boyer Committee
Chairs/Guests: Dan Pflumm, Membership Committee; Ramsey
Hagan, OTC; Mike Gilliland, OTC; and Mike Rudy, Hospitality
Committee. Minutes
of the Special Board Meeting of October 24, 2008 were presented
for approval. Minutes
of the Annual Board of Meeting of September 19, 2008 were presented
for approval. 1st Yr Trustee Steve Randtke
made a motion to approve both sets of the minutes with the date
of the Special Board meeting be noted in the heading. 2nd Yr Trustee Mike Orth seconded.
Motion carried. Sec/Treas.
Terryl Pajor did not have a Treasurer’s report ready for
the Board and she would prepare and have ready to e-mail to
the Board on Monday, December 15, 2008.
She did report the checking and savings accounts were
the lowest she had seen them since taking over the Treasurer’s
position. The checking and savings accounts had approximately
a total of $15,000 in them.
The two CD’s each had approximately $30,000 in them. She reported that the conference revenue was
approximately $42,000 and the expenses were approximately $32,000
giving approximately a $10,000 net income for the conference. She
reported one of the CD’s would be maturing in the near future
and much discussion followed regarding keeping that money available
for upcoming expenses rather than re-investing at this time. It was decided to hold this CD until the March
2009 meeting and then revisit the financial situation at that
time. Sec/Treas
Terryl Pajor reported on the Audit proposals the Board had
instructed her to obtain. She stated a full audit would cost approximately
$7,500 - $12,000 depending upon the amount of work it would
take but it would require at least 3 full days and 2 auditing
staff to perform this type of audit.
What has happened in the past is the audit firm of Kirkpatrick
& Sprecker has conducted a practices review and found things
to be in order. It
was suggested she gather information from other organizations
such as KWEA to see how they handled their audits and bring
the information back to the March 2009 meeting. It
was also decided after the first of year there would be an internal
audit conducted with Past Chair Lanny Uden chairing this
committee. Director’s
Report – Don Gray thanked the board for electing Jerry
Blain as Director Elect. He also thanked the Board for the privilege
of serving a Director and he has learned a lot working
with AWWA. He
reported the Winter Board meeting would be the last week of
January and this would be a critical time for transition of
national officers. He
reported this would also be the time for election of new officers.
There are 4 individuals vying for the President Elect
position. There are two openings for Vice President with
7 people interested in filling these positions. Several Board members indicated they knew one
or more of the possible VP candidates and Don took their input
to be used when he casts his vote in January. He
reported AWWA finished the 3rd quarter of the year
strong financially and membership was at 59,300. One of the things AWWA continually wants to
know is how they can better serve the Sections. One
thing the Board seemed to be concerned about was the lack of
training available for the small as well as the large utilities
throughout the state. AWWA
has gone to the webinar concept and not a lot of utilities either
have the numbers or the dollars to be able to participate in
these. It was suggested
possibly the KsAWWA membership and/or community relations committees
work on this and give Director Gray and Director elect Blain
something to take to AWWA. Director
Gray reported Susan Franceschi had visited with Kerry Peterson,
Safety Committee chair about the safety award and that surveys
had been sent out to the 10,000 or more connection utilities. Chair’s
Report – Tom Schrempp reported the Strategic Plan would
be discussed in Old Business – but the Board should be thinking
about what the next steps were regarding this plan. He also addressed the Safety Committee and what
the Section could do to help the smaller utilities with safety
and training materials. He
suggested maybe a program could be set up that the larger utilities
pool their safety material to mail to the small utilities with
a self addressed return envelope. A
brainstorms session involved developing a video library administered
by the Community Relations, OTC and Safety Committees. It was thought the Safety Committee could pick
2 or 3 topics and focus on them for a year and then move to
new topics the next year. It
was also suggested anything free could be placed on the KsAWWA
website. Chair
Schrempp also reported he had set up an ad hoc committee
for Mutual Aid and Dan Defore, Winfield had agreed to chair
this committee. Dan will
be KsAWWA representative at the AWWA WARN meeting in Denver. Section
Manager’s Report – Hank Corcoran Boyer reported she had
been working on finishing up the conference details as well
as the WFP Gumbo for Us details.
She asked if 2nd Yr Trustee David Odell
would help in collecting the remainder of the money’s pledged
for sponsorship on the WFP Gumbo for Us fundraiser. She said because of a mis-understanding with
the printer the August issue of the newsletter had gone out
in October but it covered all of the activities of the conference
rather than holding that information until the December issue.
She was working on the December and last issue of 2008
at this time. She
reported she had visited with Dianne Waldo, KsAWWA Webmaster
and David Oligschlaeger, editor of the newsletter about a meeting
to develop a new design for the web page. She
reported she is getting ready to solicit for ads for the 2009
issues of the newsletter. She
asked the Board if they wanted to have an inventory of the new
blue shirts and vests. After
some discussion it was decided not to have an inventory but
just to order as needed. She
reported she had attended the OTC meeting in November in Emporia. Committee
Reports: OTC
– Mike Gilliland reported the NE Subcommittee had 4 chapters
left to finish in the first quarter of 2009 for the new combined
training manual. This new manual would have approximately 600
pages and 24 chapters. It
was suggested that it be in both a PDF format as well as being
on CDs. He
reported that each of the subcommittees had set up training
to be held in 2009. He
also reported Dan Defore and Eugene Shields had agreed to co-chair
the SC just committee and the NC committee was looking for a
chair. He
reported for the Joint Conference to be a success it would be
necessary to have joint competitions for the TopOps and Backhoe
Rodeo. He reported that
Ramsey Hagan ad Rod Philo would be working on these and Ramsey
Hagan would be working on the topics for the OTC sessions at
the Joint Conference. He
also reported the OTC Committee had picked up 4 new members
from the interest sheets at the Annual Conference and they were
Elizabeth Owens, Wichita; Rick Sailor, Bonner Springs; and Susan
Cinelli and Carol Knight, KCK BPU. Membership
– Dan Pflumm reported he and his committee members would
soon be calling current customers and affiliates to promote
AWWA membership. They
are also looking at splitting up the list of past /dropped members
to call for possible renewal.
They will continue to contact equipment suppliers with
representatives in Kansas to encourage multiple section memberships. Some goals they have for 2009 include:
Hospitality
– Mike Rudy wanted to know the expectations of the committee
with KWEA for Joint Conference. It was suggested that KWEA commit to the same
amount of money for door prizes that KsAWWA commits – approximately
$1,500 each. It was also
suggested to have a large prize to be drawn for after each luncheon
rather than giving all of the prizes away the first night. Diversity
– 1st Yr Trustee Jim Brummer reported for Lanette
Wickham committee chair.
He reported the committee had drafted an article to go
into the next newsletter. The
article lays out a mentoring program to hook up experienced
KsAWWA members with new members. Research
– Chair Tom Schrempp reported the Research Chairs of the
Kansas Section and the Missouri Section are looking at sending
out a Midwest regional survey for research – it would prioritize
needs and who was available to assist. Joint
Conference – Chair Elect Marc Pedrotti stated there was
going to be a joint Board meeting at the Topeka Capitol Plaza
on Friday, January 16. He
reported both Boards had seen the JC agenda, had discussed the
fundraising, competitions, poster contests, etc.
He is looking for KWEA/KsAWWA YP’s and Student committees
bring ideas to the Board for the Poster contest.
He is also looking to the competitions committee persons
to bring rules, etc. to the Board. Moxley, KsAWWA and Eisenbarth, KWEA are working
on the golf tournament and trap shoot details. Old
Business: Strategic
Plan - Past Chair Lanny Uden presented the drafted plan
previously handed out. He
stated we now have action items on the plan.
He stated he would send it to Section Manager
and have her submit it to the Board.
He also stated we needed to do a follow up on a regular
schedule – we needed to keep an accounting of our activities
– this would be our working document. Sec/Treas
Terryl Pajor made a motion to accept the Strategic Plan
as presented. Director Don Gray seconded. Motion carried. By-Laws
– Chair Tom Schrempp reported Larry Shannon By-Laws
Committee Chair had them sitting on his desk and would have
them available for the March 2009 meeting. New
Business: Membership
Summit – Chair Tom Schrempp reported the meeting was to
be held January 29-31, 2009 in San Antonio, Texas and AWWA was
looking for registrations ASAP. Chair
elect Marc Pedrotti made a motion to pay travel expenses
for Past Chair Lanny Uden and YP Chair Bruce Allman
to attend the Membership Matters 2009 Summit in San Antonio. 2nd Yr Trustee David Odell seconded
the motion. Motion carried. AWWA
Water Matters Fly-in – Water Utility Council Chair Jim Epp
presented the information via e-mail that the Fly-in would be
held on March 24-25, 2009 and AWWA was requesting a list of
Kansas Delegates as soon as possible.
It was decided Jim Epp would attend the Fly-in at AWWA’s
expense. Director
Don Gray made a motion KsAWWA send David Warren and pay
his expenses. 2nd
Yr Trustee Mike Orth seconded.
Motion carried. Affiliate
Agreements – Chair Tom Schrempp reported the AWWA Executive
committee passed these back – there is nothing for KsAWWA to
do at this time. KSMAP
– Past Chair Lanny Uden reported there are 31 cities signed
up for this but none of the large cities. He is working on a letter to the key personnel
in the larger cities to encourage their participation. RMSO
– Chair Tom Schrempp reported the next RMSO meeting would
be held in Monterrey, Mexico on February 27-28, 2009. At this date AWWA has not asked for registrations.
Those available to attend include, Tom Schrempp, Marc
Pedrotti, David Bries, Steve Randtke, Mike Orth, Hank Corcoran
Boyer, and Terryl Pajor. Sec/Treas
Terryl Pajor made a motion to send as many as 5 to the RMSO
in Monterrey, Mexico. Director
Don Gray seconded. Motion
carried. Executive
Session: The
KsAWWA Board of Trustees went into Executive Session to discuss
the Section Manager’s contract. After
the Executive Session was completed, 2nd Yr Trustee
David Odell made a motion to increase Section Manager
Hank Corcoran Boyer’s contract by $200 per month making
a monthly total of $2,200 plus expenses outlined in the contract
and making this retro active to October 2008.
Director Don Gray seconded. Motion carried. Meeting
adjourned at 1:05 p.m. Respectively
submitted, Hank
Corcoran Boyer
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